About Us - By-Laws

ARTICLE IV: Further Duties of Other Members of the Board of Directors

4.1 Duties of Regional Councillors and Committee Chairs

• 4.1.1 Regional Councillors and Committee Chairs shall attend each meeting of the Board of Directors.
• 4.1.2 A written report is to be submitted to the Secretary prior to each meeting of the Board of Directors. This report should outline the most recent activities undertaken by the region/committees on behalf of STAO/APSO.
• 4.1.3 A written report on the yearly activities shall be submitted to the Past President for inclusion in the Annual Report.
• 4.1.4 The Regional Councillors and Committee Chairs shall obtain nominations for members of their committees and shall forward these names to the Board of Directors.
• 4.1.5 The Regional Councillors and Committee Chairs shall administer the budget line for their committees, including:
  • 4.1.5.1 providing the Treasurer with an annual budget request;
  • 4.1.5.2 submitting expense claims to the Treasurer of STAO/APSO;
  • 4.1.5.3 submitting all contracts for space, supplies and services to the Treasurer of STAO/APSO prior to signing, for approval by the Executive or Board of Directors;
  • 4.1.5.4 submitting complete, documented records of their financial transactions to the Treasurer of STAO/APSO, as the Treasurer shall require.
  • 4.1.6 Regional Councillors and Committee Chairs do not have the authority to speak on behalf of STAO/APSO. However, they may forward recommendations to the President for action. Any statements made on behalf of their committees must indicate that the statement is the position of the committee and may not be official STAO/APSO policy.

4.2 Duties of Representatives

• 4.2.1 Representative shall attend each meeting of the Board of Directors. Their mandate is to convey information to and from the Board of Directors.
• 4.2.2 A written report is to be submitted to the Secretary prior to each meeting of the Board of Directors. This report should outline the activities of the organization being represented.
• 4.2.3 A written report on the yearly activities of the organization being represented shall be submitted to the Past President for inclusion in the Annual Report.
• 4.2.4 Representatives do not have the authority to speak on behalf of STAO/APSO. However, they may forward recommendations to the President for action.